Jobscore V4 Manual

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3.1 Accountability for ( the use and maintenance of ) Capital Assets

Accountability for Capital Assets focuses on jobs that manage, use, maintain and enhance existing assets.

This factor is not concerned with the procurement nor the building of new assets. These latter aspects are accounted in the technical skill and problem-solving evaluation factors.

Capital assets are income producing, or potentially income producing items either owned by the organisation or to which the organisation has certain rights. In not-for-profit organisations such assets can be those used for providing a service, eg a hospital, community centre, parks and gardens, or library. Examples of physical assets include cash, raw materials, plant and equipment, trading stock and inventories, livestock, plantations, farmland, land and buildings. Non-physical assets include bank deposits, accounts receivable, investments, and securities. Intangible assets include for example contracts, patents, copyrights, leases and similar rights. Information such as research data including market research, and valuable records (as opposed to mere record keeping) are also assets within the definition of this factor, as are significant natural assets within the organisation's area of authority, such as a national park within a Local or State government area. Goodwill is an asset but its maintenance and enhancement is implied by the factor Accountability for Client Service.

Accountability for Assets measures the level of responsibility vested in the position for organisation assets for their safe keeping, productivity, and possibly also maintenance, together with the relative monetary value of the assets and the impact the competent use of those assets can have on the organisation.

As with other factors in Jobscore, we consider competency (in the management of the assets), not the impact of negligent management.

This factor measures two aspects of the management/use of assets:
1) The significance of the assets managed/used by the job, relative to the organisation's total assets. Six classifications of significance are measured, ranging from minimal to critical.
2) The level of responsibility the position has for the competent use or management of the assets. Two levels for each asset classification are measured:

Note: An organisation may not hold assets at the higher classification levels described in the Table, in which case those levels would not apply.

From the table following select the level of significance of the assets in the overall context of all the organisation's assets; and, for Levels other and 1, the degree of responsibility the position has for the assets - either shared or primary.

Table 3.1 Accountability for (use and maintenance) of Capital Assets

1Minimal n.a.

The position may not have specific accountability for the use or maintenance of organisation assets, and where the position does the assets are of minimal importance in the overall context of the organisation. Examples include small tools and office equipment; petty cash.

2Limited Shared

The assets over which the position has a level of stewardship have limited importance in the overall context of the organisation and the level of efficiency of their use does not materially impact on the organisation's overall performance. Such assets include for example light machinery, vehicles, small mobile plant, and limited amounts of cash.

4Material Shared

The assets over which the position has a level of stewardship for their efficient use or maintenance have a material impact on the performance of the organisation. Such assets include for example heavy machinery, large specialised vehicles, substantial amounts of cash, major pieces of computer hardware and specialised, purpose-built software.

6Important Shared

The assets over which the position has a level of stewardship are important to the ongoing performance of the organisation. For example important pieces of equipment and machinery, and important, but replaceable, information records (including libraries and computer-based information records).

8Significant Shared

The assets over which the position has a level of stewardship make a significant contribution to the wellbeing of the organisation and the level of efficiency of their use has a substantial impact on the overall performance of the organisation. Such assets are costly and time consuming to establish, eg engineering structures, units of production plant, livestock, land and buildings, warehouses, negotiated rights, contracts, research and development items, and investments.

10Critical Shared

The assets over which the position has a level of stewardship and accountability for their efficient management impacts critically on the overall performance and wellbeing of the organisation, eg major engineering structures, high rise buildings and office blocks, large hospitals, major units of production plant such as factories and oil refineries, large plantations and other agricultural properties, major investment portfolios, major long term contracts, rights that give the organisation a significant advantage over competitors. These assets are critical to the organisation.
Included in this classification are assets that cannot be replaced and are of long-term value to the organisation, eg unique items, very important works of art, some copyrights, some patents. Individually, the level of efficiency of their management and use makes a highly significant contributions to the overall wellbeing or profitability of the organisation.


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